For the person who does the HR

Job description templates and examples. 32 roles, ready to edit.

If a manager just asked you to post a job by Friday, the description you need is probably already written below. Pick the role, copy the template, and fill in the brackets: the pay, the hours and who the person reports to.

Free to copy. No account and no card.

Quick answer. A job description template is a ready made outline of a role: the title, a short summary, the main responsibilities, the requirements, the nice to haves, and the pay, schedule and location. Below are complete templates and examples for 32 common roles, grouped by department. Each one marks the facts only you know with a bracket, so you can see at a glance what to fill in. For a role that is not here, the free job description generator drafts one from the title.

§01 Templates by department

Find your role. Copy the template.

Every page has the full template, how the posting changes by level, the mistakes to cut and a link that opens the generator already filled in with that role.

Office and administration

5 templates

Administrative Assistant job descriptionCalendars, documents, scheduling and the logistics candidates ask about.
Executive Assistant job descriptionThe calendar, the inbox, travel and confidential work for a senior leader.
Office Manager job descriptionThe office itself, the budget, vendors and the admin side of onboarding.
Receptionist job descriptionFront desk duties, with brackets for phone volume, visitors and hours.
Data Entry Clerk job descriptionWhat gets entered, how fast and how accurately, and who checks it.

Finance and accounting

3 templates

Bookkeeper job descriptionInvoices, bank entries and the monthly reports an owner or accountant needs.
Accountant job descriptionThe month end close, the ledger and the reports your owner or board reads.
Controller job descriptionThe close, the controls and the reports leadership relies on.

HR and recruiting

4 templates

HR Assistant job descriptionScheduling, paperwork, records and first line employee questions.
HR Generalist job descriptionHiring, onboarding, employee questions, records and benefits support.
HR Manager job descriptionHiring, employee relations, pay and policy for a growing company.
Recruiter job descriptionIn house sourcing, screening, interviews and offers.

Sales and customer service

4 templates

Customer Service Representative job descriptionChannels, tools and the schedule details candidates check first.
Sales Associate job descriptionThe retail sales floor, the register and the stockroom.
Cashier job descriptionThe register, the cash drawer and the customer at the counter.
Sales Manager job descriptionTeam size, quota and pay structure, plus the player coach question.

Operations, warehouse and facilities

5 templates

Operations Manager job descriptionProcess, people, budget and daily delivery.
Warehouse Worker job descriptionReceiving, picking, packing and shipping.
Delivery Driver job descriptionRoutes, loading, customer handoff and paperwork.
Maintenance Technician job descriptionRepairs, preventive maintenance and work orders.
Custodian job descriptionDaily cleaning, restocking and building upkeep.

Restaurants, hospitality and events

5 templates

Server job descriptionTables, the menu and the dining room.
Bartender job descriptionDrinks, guests, the bar and the till.
Barista job descriptionEspresso, the counter and the opening routine.
Line Cook job descriptionStations, prep and the pace of a working kitchen.
Event Coordinator job descriptionPlanning, vendors, budgets and event day work.

Healthcare and care

2 templates

Nurse job descriptionLicense, unit, shift pattern and orientation, with LPN and charge nurse notes.
Caregiver job descriptionPersonal care, daily support and documentation for home care or assisted living.

Technology, projects and design

4 templates

Software Engineer job descriptionYour stack, team and on call setup, focused on the work and the level.
Project Manager job descriptionScope, authority and tools, the three things most postings leave vague.
Business Analyst job descriptionRequirements, process work and data that connect a need to a solution.
Graphic Designer job descriptionThe work, the tools, the portfolio you want to see and who reviews it.

§02 What it contains

The seven parts of a good job description.

Every template here follows this order. If you write your own, use it as the checklist.

Part	What to write	The common miss
1. Job title	The plain title people search for, with the level if it matters: Office Manager, Senior Accountant.	An internal or clever title nobody types into a job board.
2. Summary	Two or three sentences: what the role is for, the team it sits in, and whether it is onsite, hybrid or remote.	Opening with three paragraphs of company history.
3. Responsibilities	Six to eight duties, each starting with a verb, with the work that takes the most time first.	Twenty bullets that make the job look impossible.
4. Requirements	Only what a person truly needs on day one: experience, licenses, specific skills.	A degree or years of experience the job does not actually need.
5. Nice to haves	Skills that help but that you would train for.	Mixing them into the requirements, which turns away good people.
6. Pay, schedule and location	The pay range or rate, the hours or shift, the work location and a short benefits summary.	Leaving pay out. Candidates look for it first, and some places, New York City among them, require a pay range in job ads.
7. Equal opportunity statement	The wording your HR or legal advisor provides.	Copying a statement from another company without checking it.

Want the full method, with the questions to ask the hiring manager first? Read how to write a job description.

§03 Example

A job description example, with notes.

This is the opening of the office manager template, shortened. The notes say why each part is written the way it is.

The summary names the office size and the budget, so a candidate knows the scale in one line.
The duties start with verbs and put the daily work first.
The requirements ask for budget experience and discretion, which this job really needs, and nothing it does not.
The brackets are the only places you have to stop and think.

See the full office manager template

Example

Office Manager

About the role

[Company name] is hiring an Office Manager to run our [city] office of about [number] people. You will keep the office, the supplies and the vendors in order, own the office budget and handle the administrative side of hiring and onboarding. You will report to [manager title].

Responsibilities

Run the day to day office: supplies, mail, equipment, keys and the shared spaces.
Own the office budget of about [annual amount], track spending and flag overruns early.
Prepare new hire paperwork, set up desks and accounts, and run the first day schedule.
Collect timesheets and payroll inputs and send them to [payroll provider or bookkeeper] by the deadline.

Requirements

[Number] or more years of office management or senior administrative experience.
Experience owning a budget and paying vendor invoices on time.
Discretion with salary, personnel and financial information.

Pay, schedule and benefits

Hours: [days and hours, onsite, hybrid or remote]. Pay: [pay range or rate]. Benefits: [short summary].

§04 Template or generator

Which one to use this week.

Your role is on the list

Copy the template, fill in the brackets and cut any duty the job does not have. This is the fastest route for common roles.

Your role is not on the list

Type the title into the job description generator. In three timed runs on 24 October 2026 the drafts arrived in 6, 7 and 8 seconds, with brackets for the same facts.

You want it written around your company

Open the generator from any template page. It arrives filled in with that role, level and department, and you add your details.

You already have a draft

Use the examples here as a check. Compare your draft against the seven parts above and against the template for the closest role.

§05 Make it yours

Five edits before you post it.

Fill every bracket

Pay, hours, location, reporting line and the tools you use. Search the text for a bracket before you post, so none slips through.

Cut what the job does not include

Ask the hiring manager to strike any duty that takes less than an hour a month. A shorter list that matches the job beats a long one that does not.

Move soft requirements down

If you would hire someone without it, it belongs in the nice to haves.

Add one line only your company can say

The schedule, the team, the customer or the reason the role is open now. That line is what makes the posting yours.

Have the hiring manager read it

Ask one question: would the best person you ever had in this job recognize it? If not, fix the duties before the requirements.

§06 Questions

Frequently asked questions.

What is a job description template?

A job description template is a ready made outline of a role that you copy and edit: a title, a short summary, the main responsibilities, the requirements, the nice to haves, and the pay, schedule and location. The templates on this page are complete for 32 roles, with a bracket on every detail only your company knows.

What should a job description include?

A clear job title, a two or three sentence summary, six to eight responsibilities with the biggest first, the true requirements, the nice to haves listed separately, pay, schedule, location and benefits, and an equal opportunity statement. The table above shows what to write in each part.

How long should a job description be?

Long enough to answer the questions a good candidate has, and no longer. The 32 templates here run from 254 to 353 words, which covers every part without padding. If yours runs much longer, check for duplicate duties and requirements the job does not really need.

What is the difference between a job description and a job posting?

A job description defines the role: what it is for, what the person does and what they need. A job posting is the advertisement built from it, with the pay, location and how to apply added. The templates here are written so they can be posted as they are once the brackets are filled in.

Are these job description templates free?

Yes. Copy any template with no account and no card. If you want a version written around your company, or a role that is not on the list, the free generator drafts one from the job title, with three drafts a day.

Can I use a job description example from another company?

You can use one to check your structure, but write the content from your own job. Another company's duties, requirements and benefits will not match yours, and a posting that does not match the real job brings in the wrong applicants.

HRStak Solo, for the one person doing HR, drafts 28 kinds of HR documents for $97 a month. See what it drafts.

Sources. New York City Commission on Human Rights, pay transparency: "the NYC Human Rights Law requires employers to include a good faith pay range in all job advertisements" (nyc.gov, checked 24 October 2026). Template word counts and generator timings are from HRStak's own pages, checked the same day.

Notice. These templates are a drafting aid, not legal advice. Review them before use, and check local rules with a qualified advisor where needed.

Free to use

Role not on the list? Type the title.

Open the generator, type the job title, add the level and location if you have them, and enter your work email so we can send you a copy. Read the draft, fill in the brackets, and post it. Three free drafts a day, no account and no card.

Signed off by youDraft by HRStak

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