HR Assistant
About the role
[Company name] is hiring an HR Assistant to support our HR team of [number] people and about [number] employees. You will schedule interviews, prepare new hire paperwork, keep employee records current and answer basic questions from staff. You will report to [manager title].
Responsibilities
- Schedule interviews, confirm times with candidates and send reminders and thank you notes.
- Prepare offer letters and new hire packets, and track which forms are still missing.
- Enter new hires, address changes and status changes in [HRIS or payroll system you use].
- File and update personnel records, paper or digital, and keep them organized and private.
- Answer first line employee questions about time off, pay dates and forms, and pass harder ones to [HR contact].
- Track training dates, certification expirations and review due dates for [group of employees].
- Help prepare orientation, send welcome emails and order equipment or badges for new hires.
- Run reports and prepare spreadsheets for the HR team.
Requirements
- [Number] or more years of administrative or HR support experience, or related coursework.
- Strong attention to detail with forms, dates and names.
- Comfort with spreadsheets, email and a calendar tool such as [calendar and email system].
- Friendly, professional communication in person, by phone and in writing.
- Discretion with personal, pay and medical information.
- Reliable follow through on small tasks that have deadlines.
Nice to have
- Experience with an HRIS such as [HRIS or payroll system you use].
- Coursework or study toward an HR certification.
- Experience with applicant tracking or scheduling tools.
- Experience in a multi site or hourly workforce setting.
Pay, schedule and benefits
Hours: [days and hours, onsite, hybrid or remote]. Pay: [pay range or rate]. Benefits: [short summary]. Equal opportunity statement: [use the wording your HR or legal advisor provides].