Administrative Assistant
About the role
[Company name] is hiring an Administrative Assistant to keep [team or department] organized and moving. You will manage calendars, handle correspondence and coordinate the small logistics that stop busy people from doing their main work. You will report to [manager title] and work closely with [who you support].
Responsibilities
- Manage calendars and schedule meetings, including across time zones where needed.
- Screen and route incoming email, calls and visitors, and flag what needs a quick decision.
- Prepare, proofread and format documents, agendas and meeting notes.
- Book travel and prepare expense reports using [expense or travel tool].
- Keep digital and paper files organized so documents can be found in minutes.
- Order office supplies and coordinate with vendors on [services such as catering or equipment].
- Set up meetings: rooms, materials and video links, and follow up on action items.
- Handle onboarding logistics for new hires, such as equipment, accounts and first week schedules.
Requirements
- [Number] or more years of administrative or office support experience.
- Clear writing and a professional phone and email manner.
- Working knowledge of [calendar and email system] and [spreadsheet tool].
- Ability to prioritize competing requests from more than one person.
- Careful attention to detail, including names, dates and numbers.
- Discretion with confidential information.
Nice to have
- Experience supporting [an executive, a leadership team or a specific department].
- Familiarity with [expense, travel or document management tool].
- Event or offsite coordination experience.
- A second language useful to [your customers or team].
Pay, schedule and benefits
Hours: [days and hours, onsite, hybrid or remote]. Pay: [pay range or rate]. Benefits: [short summary]. Equal opportunity statement: [use the wording your HR or legal advisor provides].