Executive Assistant
About the role
[Company name] is hiring an Executive Assistant to support our [CEO, founder, president or leadership team]. You will manage the calendar and inbox, plan travel and meetings, prepare materials and handle confidential matters. You will work closely with [executive name or title] and with the leadership team, and you will report to [manager title].
Responsibilities
- Manage the executive's calendar in [calendar system], protect focus time and resolve conflicts before they happen.
- Screen and organize email, flag what needs a reply and draft responses in the executive's voice.
- Book and manage travel, including flights, hotels, ground transport and a clear itinerary for each trip.
- Prepare for meetings with agendas, background notes and follow up lists, and take notes where needed.
- Prepare slide decks, reports and board or leadership materials in [tools such as Google Workspace or Microsoft 365].
- Process expense reports and track the executive's budget lines with [finance contact].
- Coordinate leadership team events, offsites and meetings with [who joins].
- Handle confidential matters such as contracts, personnel questions and board communications with care.
Requirements
- [Number] or more years of experience supporting a senior leader or leadership team.
- Excellent written communication and a professional phone and email manner.
- Expert use of [calendar and email system] and [presentation or document tools].
- Strong judgment about what to raise with the executive and what to handle alone.
- The ability to keep confidential information private.
- Organization that holds up when several priorities arrive in the same hour.
Nice to have
- Experience supporting a founder, CEO or board in a company of about [size].
- Experience with project coordination or leading small cross team projects.
- Experience planning leadership offsites or events.
- Familiarity with [expense, travel or project tools you use].
Pay, schedule and benefits
Hours: [days and hours, onsite, hybrid or remote]. Pay: [pay range or rate]. Benefits: [short summary]. Equal opportunity statement: [use the wording your HR or legal advisor provides].