Bookkeeper
About the role
[Company name] is hiring a Bookkeeper to keep our financial records accurate and up to date. You will enter bills and invoices, match bank and card activity and prepare the monthly reports our [owner, manager or outside accountant] reviews. You will work in [accounting software] and report to [manager title].
Responsibilities
- Enter vendor bills and code them to the right accounts in [accounting software].
- Send customer invoices on schedule, record payments and follow up on late accounts.
- Match bank and credit card transactions to the books each [week or month].
- Prepare checks or electronic payments for approval by [approver title].
- Track expense reports and receipts from staff and code them correctly.
- Prepare payroll inputs for [payroll provider] and record payroll entries.
- Produce monthly reports, such as profit and loss and the aged receivables list, for [who reviews them].
- Keep files and supporting documents organized so [outside accountant or tax preparer] can find them at year end.
Requirements
- [Number] or more years of bookkeeping or accounts payable and receivable experience.
- Working knowledge of [accounting software] and spreadsheets.
- Accurate data entry and a habit of checking totals before posting.
- A clear understanding of how a bank reconciliation works.
- Courteous, direct communication with vendors and customers about payments.
- Discretion with financial and payroll information.
Nice to have
- Experience in [industry such as restaurants, construction, nonprofit or retail].
- Experience handling payroll entries or sales tax reports.
- A bookkeeping certificate or related coursework. [Any certification you prefer].
- Familiarity with tools such as [expense, billing or payroll tools you use].
Pay, schedule and benefits
Hours: [days and hours, onsite, hybrid or remote]. Pay: [pay range or rate]. Benefits: [short summary]. Equal opportunity statement: [use the wording your HR or legal advisor provides].