HR Software Pricing in 2026: What Small Businesses Actually Pay

Photo by Brett Sayles on Pexels

Short answer: HR software pricing in 2026 runs $6.50 to $25 per employee per month on the plans vendors actually publish. Sage HR lists $6.50 per employee per month for core HR and leave management, BambooHR lists $10 for Core, $17 for Pro, and $25 for Elite, and Gusto charges a monthly base plus a head fee, starting at $49 plus $6 a person. Rippling, HiBob, ADP Workforce Now, and Workday HCM publish no rate at all, so those are quote-only. HRStak, an AI HR workspace, prices the plan rather than the headcount: $249 a month flat to start, with no per-employee fee and no implementation charge. The number that actually decides your budget is not the sticker rate, it is the pricing model behind it and the add-ons stacked on top.

Researching HR software pricing usually means hitting a wall of "contact sales" buttons and vague "starting at" figures that never tell you what you pay at 15, 25, or 50 employees. So here is the method behind this HRStak breakdown: vendor rates were read from their own US pricing pages on September 13, 2026, with Sage HR rechecked on September 26, 2026. Where a vendor publishes nothing, this page says quote-only instead of guessing. Rippling's pricing page now asks for your employee and contractor count and sends a quote rather than showing a per-employee rate, and Deel's pricing page lists hiring, contractor, PEO, and EOR prices but no standalone per-employee Deel HR rate.

How Much Does HR Software Cost in 2026?

Most small businesses start this search expecting one number. HR software pricing does not work that way, so here are the ranges HRStak read from vendor pricing pages in September 2026, split by what the money buys.

Core HR only, meaning employee records, documents, and time off, runs $6.50 to $10 PEPM (per employee per month). Sage HR publishes $6.50 and BambooHR Core publishes $10. Add performance, compensation, or analytics and the published rate moves to $17 to $25 PEPM, which is where BambooHR Pro and Elite sit. Payroll-first platforms bill differently again: Gusto charges a monthly base plus a head fee, so Simple is $49 plus $6 a person and Plus is $80 plus $12. Above that band, nobody publishes. Rippling, HiBob, ADP Workforce Now, and Workday HCM all quote. HRStak sits outside the grid entirely, at a flat $249 a month for the AI HR workspace regardless of headcount.

For a 25-person business, that translates to:

• Sage HR core HR and leave at $6.50 PEPM: $162.50/month, or $1,950/year
• BambooHR Core: from $250/month, because BambooHR bills companies of 25 or fewer at a flat rate starting at $250 rather than per head
• Gusto Plus at $80 plus $12 a person: $380/month, or $4,560/year
• BambooHR Elite: no published total at 25 employees, because the flat rate for 25 or fewer is quoted from $250/month; the $25 PEPM Elite rate applies above 25
• HRStak Essentials, flat: $249/month, or $2,480/year when paid annually, at 25 or 200 employees

Those gaps widen fast. At 50 employees, the difference between Sage HR's $6.50 core rate and BambooHR Elite's $25 is $925 a month. That is not a rounding error. That is a part-time hire.

HR Software Cost by Headcount: 10 to 200 Employees

Per-employee HR software pricing only becomes real when you multiply it by your own headcount, so this HRStak table does the multiplication at the published 2026 rates, with HRStak Essentials at its flat $249 a month sitting in the same grid. It is the number vendors are slowest to show you, and it is where flat-rate and per-employee pricing swap places.

Read the crossover, not the rows. Flat-rate HR software pricing loses under about 25 employees and wins above it: HRStak Essentials at $249 a month is more than a $6.50 or $10 per-employee plan at 10 people, level with a $10 plan at 25, and less than a third of it at 100. If you are under 15 people and only need employee records and time off, a $6.50 PEPM tool is the cheaper answer and this page will not pretend otherwise.

Two adjustments before you take these totals to a vendor. BambooHR bills companies of 25 employees or fewer at a monthly flat rate starting at $250 rather than per head, so the 10 and 25 employee rows are per-head arithmetic, not a BambooHR quote, and BambooHR publishes no plan-by-plan total at those sizes. BambooHR also states that volume discounts apply automatically, which means the $10, $17, and $25 columns are list price at the top of the range and worth negotiating at 100 employees and up. HRStak has no equivalent band, because $249 a month is $249 a month at 10 employees or 200.

The Six HR Software Pricing Models

Two vendors can both say "$10" and bill you amounts that differ by thousands a year, because the model underneath is different. These are the six HR software pricing models you will meet, and where HRStak sits.

Per employee per month

The default model in HR software pricing. You pay a rate for every person on the payroll, whether or not they ever log in. At BambooHR Pro's published $17 PEPM, a 40-person company pays $680 a month, and every hire raises the bill automatically. It is the model that makes growth feel expensive.

Per user

You pay only for people with a login, which is cheaper when HR software is used by three admins rather than the whole company. Watch the definition: some vendors count an employee opening a payslip as a user, which quietly turns per user pricing back into per employee pricing.

Flat fee

One price for the whole company, no headcount math. HRStak uses this model: $249 per month for Essentials, and the number is the same at 25 employees or 200. Flat fee pricing is rare in HR software because vendors make more money as you grow, which is exactly why it is worth checking for.

Tiered

Features are grouped into plans, so the price moves in steps rather than a line. This is the model that produces the nastiest surprises: single sign-on, an open API, or advanced reporting sits one plan up, and reaching that one feature can double the rate for everything else. Price the tier you actually need, not the entry tier.

Freemium

A free plan capped by headcount or features, used to get you in the door. Zoho People publishes a free edition for up to 5 users, covering the employee database, leave, time off planning, and document management. Free tiers usually stop right about there, so treat them as a starting point rather than a destination.

Custom quote

No published price, just a "contact sales" button. Rippling, HiBob, ADP Workforce Now, and Workday HCM all work this way in September 2026: Rippling's pricing page asks for your employee and contractor count and promises a custom quote, HiBob's pricing page is a demo request form, and ADP lists Select, Plus, and Premium packages with no rates attached. A custom quote means your HR software cost partly depends on what the seller believes you will pay, so get competing written quotes at your exact headcount before you talk numbers.

Photo by Monstera Production on Pexels

HR Software Pricing Comparison Matrix (September 2026)

Vendors do not make apples-to-apples HR software pricing comparisons easy. The rates in this HRStak matrix were read from the vendors' own US pricing pages in September 2026, with Sage HR rechecked on September 26, not from a marketing summary, and HRStak is in it on the same terms as everyone else.

A few things stand out in this HR software pricing comparison. The biggest change this year is disclosure: Rippling and HiBob now publish no rate at all, which makes the shortlist harder to price before a sales call. Sage HR is the opposite, with a public calculator that prices each module separately. Gusto's base plus head fee helps smaller teams budget predictably but climbs fast, since $80 plus $12 a person is $440 a month at 30 people. BambooHR's $10 Core is a floor, not a ceiling, and its own flat rate for teams of 25 or fewer starts at $250 a month. HRStak is the only row whose number does not move with headcount. It is also not an ATS: none of the self-serve plans include applicant tracking, and SSO is an extra cost rather than part of the $249 starting price.

The Five HR Software Platforms You Will Be Quoted Most Often

Which HR software is right depends on your size and what you actually need, but five names dominate small business shortlists in 2026: BambooHR, Gusto, Rippling, Workday HCM at the enterprise end, and ADP Workforce Now. Their pricing behaves very differently, which is the part that matters here.

• BambooHR is built for SMBs and covers core HRIS, time-off tracking, and basic hiring. Its onboarding workflows are solid. Payroll is a paid add-on.
• Gusto is payroll-first. It added HR features over time, but it's strongest for teams that want payroll and benefits under one roof.
• Rippling is modular and tech-heavy, spanning HR, IT, and finance. You build your own stack, which is flexible, but the bill grows with every product you switch on and there is no published rate to check it against.
• Workday HCM is enterprise-grade. Genuinely not a realistic option for businesses under 500 employees without a dedicated HR team and a real implementation budget.
• ADP Workforce Now covers a wide range of HR functions, but pricing is quote-based and typically skews toward mid-market and enterprise deals.

All five price per employee or by quote, and none of them is built for a company without a dedicated HR person. That gap is the reason HRStak exists. HRStak's HR automation software for small business guide covers what that difference looks like day to day, and HRStak's small business evaluation checklist is the shortlist scoring sheet to take into those sales calls.

Photo by Engin Akyurt on Pexels

The Five Types of HR Software, and What Each One Costs

HR software pricing tracks the category you buy, so knowing the type stops you paying for a layer you will never open. The rates below use the September 13, 2026 price check, with Sage HR rechecked on September 26.

1. Operational, roughly $6.50 to $10 PEPM. Core employee data, documents, time off. Sage HR is $6.50 and BambooHR Core is $10.
2. Tactical, roughly $12 to $25 PEPM. Adds performance reviews, recognition, and compensation planning. BambooHR Pro at $17 and Elite at $25 sit here.
3. Strategic (HCM), quote-only. Workforce planning, succession planning, deep analytics. Workday HCM and ADP Workforce Now publish no rate, so budget for a sales cycle as well as a licence.
4. Comprehensive, base fee plus head fee. All of the above with payroll and benefits attached. Gusto Plus is $80 a month plus $12 a person, which is $680 at 50 people.
5. Point solutions, $1.75 to $3.25 PEPM each on Sage HR's published module list. One job only, such as timesheets or expenses. Cheap individually, and expensive once you are running four of them that do not talk to each other.

Most small businesses need the tactical tier and get quoted the strategic one. Workday's workforce planning module is not what a 40-person company is missing. HRStak takes a different cut at the same problem: instead of another system of record, it is an AI HR workspace priced flat at $249 per month, aimed at the work HR has to produce rather than the data it has to store.

HR Software Pricing by Module: What Each Piece Costs on Its Own

Modular HR software pricing raises the base rate as you add features, and HRStak uses Sage HR as the worked example because Sage publishes every module price instead of bundling them out of sight. On its US pricing page, checked September 26, 2026, Sage HR lists core HR and leave management at $6.50 per employee per month, then adds timesheets, performance, or shift scheduling at $3.25 each and expenses at $1.75, all per employee per month. Recruitment is $210 a month flat, and HR Advice Essentials is $105 a month flat.

Stack the pieces a 50-person company usually wants, core HR plus timesheets plus performance, and the per-employee HR software cost goes from $6.50 to $13.00, or $325 to $650 a month. Add the $210 recruitment module and it is $860. That is the arithmetic behind a category everyone describes as cheap.

Other vendors gate modules differently but the effect is the same. Gusto sells Time and Attendance Plus at $6 a month per person on top of the plan fee, next-day pay at $15 a month plus $3 a person, and broker integration at $6 a month per eligible employee. Deel prices hiring tools separately again, starting at $14 per worker a month for its applicant tracking and talent product. BambooHR keeps payroll, benefits administration, and time as named add-on solutions rather than plan inclusions.

HRStak does not sell modules. The tool count moves with the plan: 45+ tools on Essentials at $249 a month, 70+ on Workspace at $599, and the complete 81-tool workspace on Workspace Pro at $999, with no per-employee fee on any of them. The honest limit is that HRStak does not replace those modules. It has no payroll, no time tracking, and no applicant tracking, so a recruitment module is still a separate purchase. HRStak's AI for recruiting guide covers what an AI workspace does for hiring content and what it deliberately leaves to your ATS.

Is QuickBooks HR Software?

No, and it matters for your HR software pricing math. QuickBooks is accounting software. It runs payroll through QuickBooks Payroll as a paid add-on, but it does not hold employee records, hiring pipelines, onboarding workflows, or time-off the way dedicated HR software does, so its cost is not a substitute for an HR software budget.

QuickBooks plus a spreadsheet is a normal setup under 15 employees, and it is genuinely the cheapest option at that size. It breaks when you are tracking documentation deadlines, running several open roles at once, or writing the same policy for the fourth time. That is the point where the HR software cost is worth paying, and where a flat $249 per month workspace like HRStak competes with the hours you are currently spending, not with QuickBooks.

Photo by RDNE Stock project on Pexels

AI HR Software Pricing: What an AI HR Workspace Costs

Every price so far belongs to software that stores HR records, and AI HR software pricing works on a different unit: HRStak and other AI HR workspaces charge for the work rather than the headcount. HRStak plans start at a flat $249 a month, and that number does not change when you hire your 20th or your 200th employee. No per-employee fee and no implementation charge. Higher self-serve tiers add shared workspaces and more usage: Workspace is $599 a month for 3 HR users and 300 AI generations, Workspace Pro is $999 for 5 HR users plus 10 managers and 500 generations. HRStak is not an ATS, and SSO is an extra cost, not part of Essentials at $249.

Note what the traditional vendors have done with AI, because it changes how you compare quotes. BambooHR now bundles an AI assistant into every tier and makes the better version a reason to move from Core at $10 to Pro at $17, and Zoho People includes its Zia AI bot in paid editions. The AI is priced as a tier upgrade on a per-employee bill, so its cost scales with headcount even though the work it does mostly belongs to one or two HR people.

The practical comparison: a 50-person company paying BambooHR Pro's $17 per employee per month spends $10,200 a year before add-ons, and $16,320 once it reaches 80 people. HRStak Essentials is $2,480 annually (or $2,988 if paid monthly for 12 months) at any of those headcounts. If your problem is producing HR work such as job descriptions, policies, review drafts, and answers to employee questions, price the work, not the seats. HRStak's pricing page lists every tier, the HR AI tools list shows what the workspace actually produces, the 12 best AI tools for HR ranking sets it against the free and paid alternatives, and the AI for HR guide covers the wider category.

The Hidden Fees That Blow Up an HR Software Budget

The base PEPM is almost never the whole HR software cost. These are the recurring add-ons that turn a $10 quote into a $16 invoice, and they are the most common complaint from small business owners who switch platforms after year one sticker shock.

• Payroll processing fees. Charged per payroll run, sometimes per employee per run. At two runs a month for 25 employees, this is a second bill, not a rounding item.
• W-2 filing fees. Many platforms charge per form at year end. At 25 employees, expect $50 to $150 and up.
• API access. Frequently gated behind a higher tier or billed separately. If HR software has to talk to your other tools, budget for it before you sign.
• SSO (single sign-on). Routinely locked to enterprise tiers, which means a security requirement can force a whole plan upgrade.
• Extra admin seats. Some plans include one or two admins and charge for the third, which catches teams that split HR between an owner, an office manager, and a bookkeeper.

Payroll processing, W-2 filing, and implementation do not apply to HRStak, because it is an AI workspace rather than a payroll or HRIS platform. SSO is the exception: it is an extra cost, not included on the $249, $599, or $999 self-serve plans. HRStak is not an ATS, so there is no applicant tracking module on any plan.

HR Software Implementation Cost for a Small Business

Implementation is the part of HR software pricing that never appears on the pricing page, and it is where small business budgets break. Published setup fees range from $0 for self-serve tools to $5,000 and up for guided rollout on mid-market platforms, and data migration of employee records, historical payroll, and documents is usually quoted on top, commonly $0 to $1,500 for a company under 50 people.

Then there is the cost nobody invoices you for. Rollout runs 4 to 18 weeks for most teams, all of it part-time work by whoever owns HR, and data cleanup is the stage vendors underestimate most. HRStak's HRIS implementation timeline and checklist breaks that down phase by phase so you can put a real number on the internal hours before you sign.

Two questions worth asking before contract signature: is implementation refundable if the rollout stalls, and what does it cost to export your data if you leave. HRStak charges no implementation or migration fee, which is the one advantage of a self-serve AI HR workspace that shows up in year one rather than year three.

HRIS vs HCM Pricing: Where the Gap Really Is

Sales decks use these terms interchangeably, and the HR software pricing gap between them is anything but interchangeable.

An HRIS (human resources information system) covers the core functions: employee records, onboarding, time-off, and hiring. HRIS platforms are the ones that still publish a rate, which is how this HRStak comparison can say $6.50 at Sage HR and $10 to $25 at BambooHR with a date attached. HRStak's HRIS vs HRMS comparison sorts out which label covers what before you compare quotes.

An HCM (Human Capital Management) suite adds workforce planning, advanced analytics, learning management, and succession planning on top of HRIS functionality. This is where Workday HCM, Oracle HCM, and SAP SuccessFactors live. None of them publish a price, and that is the first thing the pricing gap tells you: the HCM tier is sold, not listed.

For a business with 5 to 200 employees and no dedicated HR team, an HCM suite is overkill. You go through a quote cycle for workforce analytics nobody opens, while the things you need every week sit buried under configuration. That is the gap HRStak targets from the other direction, at a flat $249 a month with the price on the page.

HR Software Pricing by Company Size (Small Business Edition)

Small businesses face a specific problem with HR software pricing: they are not big enough to negotiate enterprise discounts, but vendors quote enterprise-adjacent prices anyway because everyone above 25 employees gets bucketed together.

Here is a realistic HR software cost breakdown by headcount for 2026:

5 to 15 employees: $0 to $6.50 PEPM covers it, or $0 to $97.50 a month. You need employee records, onboarding, and somewhere to keep documents. Zoho People's free edition for up to 5 users or Sage HR at $6.50 plus a payroll provider is often enough, and this is the one band where a per-employee plan beats HRStak on raw price. HRStak Essentials is $249 a month flat, which only makes sense here if the constraint is HR work rather than record keeping.

15 to 50 employees: $6.50 to $17 PEPM on published rates, so $97.50 to $850 a month. This is where spreadsheet HR stops working. You need documented onboarding, hiring that does not live in an inbox, and policies that exist in writing. HRStak Essentials is $249 a month across this entire band, and it passes a $10 per-employee plan at about 25 people and a $17 plan at about 15.

50 to 200 employees: $6.50 to $25 PEPM on published rates, so $325 to $5,000 a month, and quote-only above that. Growing from 50 to 100 people adds $325 to $1,250 a month at those rates, annual billing usually saves 15% to 20%, and BambooHR applies volume discounts automatically at the larger end. On HRStak the same growth adds nothing, because the plan price does not track headcount.

HR Software Total Cost of Ownership Over 3 Years

Monthly PEPM is the opening number, not the HR software cost. Small businesses underestimate three-year total cost of ownership because switching costs, training time, and the price of growing into a higher tier never appear in the quote.

Here is a TCO model for a 30-employee business on BambooHR Pro at its published $17 PEPM:

• Year 1 base cost: $17 x 30 x 12 = $6,120

• Implementation/setup: $500-$2,000 (depending on platform)

• Data migration from old system: $0-$1,500

• Add-ons (payroll, benefits administration, time): $600-$1,200/year

• Year 1 total: $7,220-$10,820

• Year 2-3: Headcount grows to 40. Same $17 rate, so $8,160 a year plus add-ons, which is $17,520-$18,720 across the two years.

• 3-year TCO: $24,740-$29,540

Set that against flat-rate HR software pricing and self-serve setup. HRStak Essentials over the same three years is $7,440 when paid annually ($2,480 x 3), or $8,964 if paid monthly for three years, with the same headcount growth, because $249 a month at 30 people is $249 a month at 40. SSO is still extra if you need it. For a team that stays under 50 employees, the three-year gap between the per-employee model and flat-rate pricing runs $17,300 to $22,100 using annual HRStak pricing. That is real money when there is no procurement team to absorb it.

One more line item: if you outgrow a platform and migrate again, budget another $1,000 to $3,000 in time and consulting fees. Vendor lock-in is real, so ask what data export options exist before you sign anything.

EOR and Contractor Pricing Is Not HR Software Pricing

Employer of record and contractor management quotes get compared against HR software pricing all the time, and they are a different product with a different unit. Do not put them in the same column.

EOR services such as Deel handle the legal employment relationship in countries where you have no entity. Deel's pricing page lists EOR from $599 per EOR employee a month, US PEO from $125 per employee a month, contractor management from $49 per contractor a month, and contractor of record at $325 per contractor a month, all read on 13 September 2026. None of those are a per-employee HR software fee. EOR in particular replaces a legal entity setup, which is a different order of expense. If part of your team sits abroad, HRStak's global HR platform pricing comparison sets the published EOR and contractor rates from five vendors side by side and works through a 200-person example.

If you are a small business with domestic, full-time W-2 employees only, EOR is not your line item. Put the budget into the HR work you actually do every week, which is what a flat-rate workspace like HRStak is priced against.

What HRStak Costs, and What the Price Includes

HRStak is an AI HR workspace for small businesses with 5 to 200 employees and no dedicated HR department, and its pricing is deliberately the odd one out on this page: flat, published, and unaffected by headcount. HRStak is not competing with Workday. It replaces the spreadsheet-and-email HR setup that stops working around 15 employees.

The plans are Essentials at $249 a month, Workspace at $599 a month, Workspace Pro at $999 a month, and Enterprise by arrangement, billed through Stripe for the self-serve tiers. What that price covers, and what it does not:

• Essentials, $249 a month: 45+ core HR drafting and planning tools, 1 HR user, 125 AI generations per month, PDF and DOCX export. It is not an ATS. SSO is not included.
• Workspace, $599 a month: 70+ tools, 3 HR users, Internal Knowledge Base chat. Still not an ATS. SSO is not included.
• Workspace Pro, $999 a month: the complete 81-tool self-serve workspace, manager workflows, and the employee chatbot. Still not an ATS. SSO is not included.
• SSO: extra cost on every self-serve plan. It is not included at $249, $599, or $999. Buyers who need SSO go through Enterprise.
• No ATS, no payroll, and no per-employee fee. Self-serve setup has no implementation charge. HRStak assists HR writing and planning. It does not track candidates and it does not replace an ATS you already use.

HRStak assists the people doing HR work. It does not make hiring decisions or replace legal review. For how HRStak compares against the wider category, see the best AI HR software options for 2026.

How to Get Better HR Software Pricing From Any Vendor

Most small businesses never negotiate HR software pricing, and vendors price accordingly. Five moves that actually work:

Pay annually. Almost every platform discounts 15% to 20% for annual versus monthly billing. On a $500 a month plan that is $1,200 a year back.

Ask about startup or growth rates. Several platforms hold unpublished rates for early-stage companies or teams moving off spreadsheets. You have to ask directly, because it will never be on the pricing page.

Request a feature audit before signing. Have the vendor map your real use cases to features in the tier you are considering. If three features in the higher tier do not apply to you, that is your argument for a discount or a lower plan.

Get the all-in quote in writing. Base PEPM, payroll fees, W-2 fees, API access, SSO, implementation, and renewal terms. A vendor unwilling to put that in writing before signature is telling you something.

Test seriously before you buy. Run a real hiring process through it. Onboard a test employee. Draft a real policy. If it breaks during evaluation it will break after rollout, and HRStak's HR software evaluation checklist gives you the test script to run.

HR Software Pricing FAQ

How much does HR software cost?

HR software pricing on published plans runs $6.50 to $25 per employee per month in 2026. Sage HR publishes $6.50 per employee per month for core HR and leave management, BambooHR publishes $10 for Core, $17 for Pro, and $25 for Elite, and Gusto charges a monthly base plus a head fee starting at $49 plus $6 a person. Rippling, HiBob, ADP Workforce Now, and Workday HCM publish no rate at all and quote instead. HRStak prices the plan rather than the headcount: its AI HR workspace starts at $249 a month flat and does not change when you hire. Other vendor rates were read on September 13, 2026; Sage HR was rechecked on September 26, 2026.

What is the average cost of an HRIS system?

The typical published HR software cost for a small business sits around $10 to $17 per employee per month, between BambooHR Core at $10 and BambooHR Pro at $17, with Sage HR lower at $6.50 for core HR and leave management. For a 30 person company, $10 to $17 per employee per month is $3,600 to $6,120 a year before add ons, and implementation plus data migration can add another $500 to $3,500 in year one. HRStak replaces that per head math with a flat $249 a month starting plan.

What pricing model do HR software vendors use?

HR software vendors use six pricing models: per employee per month, per user, flat fee, tiered, freemium, and custom quote. Per employee per month is the default for HRIS platforms, tiered pricing is what creates the sudden jump when the one feature you need sits in the next plan up, and custom quote usually means the number depends on what the vendor thinks you will pay. HRStak uses flat fee tiers, so the bill does not move when headcount does.

What is the cheapest HR software?

The cheapest HR software is a free plan, and Zoho People publishes one: a free edition for up to 5 users covering the employee database, leave, and document management. The cheapest published paid rate in this HRStak comparison is Sage HR at $6.50 per employee per month for core HR and leave management, which is $65 a month at 10 employees. HRStak is not the cheapest line on a spreadsheet at $249 a month, but it stops getting more expensive as you hire, and it drops below a $10 per employee plan at about 25 people.

What is the most popular HR software?

The HR software platforms that show up most often on small and mid sized business shortlists are BambooHR, Gusto, Rippling, ADP Workforce Now, and Workday HCM at the enterprise end. Popularity is not the same as fit. Those platforms are built to store HR records, while HRStak is an AI HR workspace built to produce HR work such as job descriptions, policies, and review drafts, which is why it prices per plan rather than per employee.

How much does HR One software cost?

HROne is an India based HRMS, and it publishes rupee pricing rather than the dollar rates in the rest of this HRStak comparison. Its Basic plan is listed at 4,950 rupees a month for 50 users with additional users at 99 rupees a month, Professional at 6,500 rupees a month for 50 users with additional users at 130 rupees a month, and Enterprise is quoted. That is a different market and a different currency, so HROne rates are not a benchmark for a US HR software quote. HRStak is a US and Canada focused AI HR workspace at a flat $249 a month to start.

How much does HR software cost for 150 employees?

At 150 employees, HR software pricing on published per employee rates is $975 a month at Sage HR's $6.50 core HR and leave rate, $1,500 a month at BambooHR Core's $10, and $2,550 a month at BambooHR Pro's $17, all before payroll, benefits, or time modules. BambooHR states that volume discounts apply automatically, so ask for the banded rate at your headcount rather than assuming the list price. HRStak Essentials is $249 a month at 150 employees, the same as at 15, which works out to $1.66 per employee per month.

How much does a $20 an hour employee cost an employer?

A $20 an hour employee costs an employer well above $20 an hour, which is why this question keeps landing next to HR software pricing searches. Statutory employer costs alone add 7.65 percent of wages for Social Security and Medicare, plus federal and state unemployment tax, and workers compensation and any benefits sit on top of that. HR software is a separate and much smaller line: $6.50 to $25 per employee per month at the vendors that publish a rate, or a flat $249 a month and up at HRStak.

Does HRStak include an ATS or SSO at $249?

No. HRStak is not an ATS, so applicant tracking is not included on any plan. SSO is an extra cost. It is not included on Essentials at $249, and it is not included on the $599 or $999 self-serve plans either.

Key Takeaways on HR Software Pricing

To decide what to buy rather than what it costs, HRStak's HR automation software for small business guide covers the decision framework, including which HR work is worth automating first at your size. If the quote you are weighing is a mid-market platform with a guided rollout attached, read the HR software implementation timeline first, because the internal hours are the part of HR software pricing nobody invoices.